The University of Oklahoma (Norman campus)
Regular session - May 5, 2003 - 3:30 p.m. - Jacobson Faculty Hall 102
office: Jacobson Faculty Hall 206   phone: 325-6789
e-mail:   web site:


The Faculty Senate was called to order by Professor Ed Cline, Chair.


PRESENT:       Abraham (1), Baldwin (2), Beach (1), Bozorgi (2), Bradford (0), Brady (0), Cline (0), Cuccia (2), Davis (3), Devenport (3), Ferreira (2), Fincke (2), Frech (2), Gensler (1), Hartel (3), Havlicek (0), Henderson (3), Huseman (0), Kauffman (1), Knapp (1), Magid (1), McInerney (0), Milton (0), Morrissey (3), Newman (2), Ransom (0), Robertson (3), Rupp-Serrano (0), Scherman (2), Sievers (3), Striz (0), Tarhule (2), Vale (3), Watts (1), Wheeler (2), Wieder (0), Wyckoff (1)

Provost's office representative:  Mergler
ISA representatives:  Lauterbach
UOSA representatives:  McFayden


ABSENT:         Carnevale (2), Gottesman (1), Hanson (2), Hart (3), Lee (1), London (1), Madland (4), Maiden (2), Pender (2), Rai (1), Rodriguez (2), Russell (2), Taylor (1), Thulasiraman (3), Whitely (3), Willinger (1)


[Note: During the period from June 2002 to May 2003, the Senate held 9 regular sessions and no special sessions.  The figures in parentheses above indicate the number of absences.]






Schedule of Senate meetings for fall 2003

Summary of Speakers Service program

Faculty retirees

Senate Chair's Report:  Faculty salary with PeopleSoft system

Presentation of certificates of appreciation

Election, councils/committees/boards

Election, Senate standing committees

Election, Senate Secretary and Chair-elect

Proposed revisions in Academic Misconduct Code

Proposed interim e-mail use policy

Resolution of Appreciation to Prof. Ed Cline






The Faculty Senate Journal for the regular session of April 14, 2003 was approved.





The regular meetings of the Faculty Senate for Fall 2003 will be held at 3:30 p.m. in Jacobson Faculty Hall 102 on the following Mondays:  September 8, October 13, November 10, and December 8.


Summary of the activities of the Faculty Senate Speakers Service for the past year:
From May 2002 to April 2003, the Faculty Senate office arranged for 53 faculty and staff to give 107 talks to 52 organizations in 25 communities throughout the state.  The Faculty Senate and the university sincerely appreciate the members of the Speakers Service who share their expertise and knowledge with the people of Oklahoma.


The following faculty retired during the past academic year.  The Faculty Senate thanks these faculty members for their dedication and contribution to our community.






Breipohl, Art

Electrical & Comp. Engr.



Daniel, Sean




Davis, Mary

Modern Lang., Lit., & Ling.



Haynes, Kathleen

Library & Information St.



Joyce, Beverly

Univ. Libraries



Kelley, Walter




Lewis, Jerry




Marquez, Ismael

Modern Lang. Lit., & Ling.



Michaelsen, Larry




Richardson, Robert




Rogers, Michael








Prof. Cline reported that 9-month faculty who are paid on a 12-month basis would receive 12 equal payments under the new PeopleSoft system.  Previously, those faculty members were given two payments in June.  Prof. Scherman said his understanding was that the two payments in June were to finish the budget year.  Following a brief discussion, Prof. Scherman suggested that the people on the 9 paid in 12 plan should be asked how they would prefer to be paid and be offered the opportunity to change payment plans.  Prof. Newman asked about the impact of the change on the end of the fiscal year.  Provost Mergler said she had suggested that Human Resources ask the Faculty Senate for its opinion on the change.  She said she thought PeopleSoft did not allow for two paychecks in June.  Prof. Cline said he would ask Human Resources Director Julius Hilburn to contact the people affected and try to work something out for anyone who had a problem.  Prof. Kauffman said he thought that was a reasonable solution, but that it was late in the ballgame to change the way people expected to receive their pay.  Answering additional questions, Prof. Cline said the information he received was that the June and July paychecks would be issued the last day of each month.





Prof. Cline expressed his personal thanks to everyone who served on the Senate this year and to the Executive Committee, who worked very hard this year.  Certificates of Appreciation were presented to the following outgoing senators who completed full three-year terms (2000-03):  Carmela Gottesman, George Henderson, Michael Lee, Andy Magid, Jeff Maiden, Dan Ransom, Lindsay Robertson, Laurette Taylor, Denise Vale, and Lee Willinger.  Certificates also were presented to other senators whose terms expired and to the outgoing members of the Senate Executive Committee. 





The Senate approved the Senate Committee on Committees' nominations for end-of-the-year vacancies on university and campus councils, committees, and boards (attached).  The names of the remaining volunteers will be forwarded to the president to consider for the appointments he makes.





The Senate elected the following faculty to fill vacancies on Senate standing committees: 



Continuing members:  Connie Dillon (Educ. Lead. & Pol. St), Ellen Greene (Classics), Valerie Watts (Music).

To replace Robert Cox (Political Science) and S. Lakshmivarahan (Computer Science), 2003-06 term: 

Keith Gaddie (Associate Professor of Political Science, B.S. Florida State, M.A., Ph.D. Georgia, at OU since 1996)

S. Lakshmivarahan (George Lynn Cross Research Professor of Computer Science, B.Sc. M.D.T. Hindu College, B.E., M.E., Ph.D. Indian Institute of Science, at OU since 1979)



Continuing members: Eric Anderson (Art), Roy Knapp (Petroleum & Geological Engineering), Darryl McCullough (Mathematics).

To replace Aimee Franklin (Political Science) and Fred Striz (Aerospace & Mechanical Engineering), 2003-06 term:

M. Chris Knapp (Professor of Accounting, B.B.A., Ph.D. Oklahoma, at OU since 1988)

Fred Striz (Professor of Aerospace & Mechanical Engineering, B.S., M.S., Ph.D. Purdue, at OU since 1981)



Continuing members: Donald Pisani (History), Myron Pope (Educ. Lead. & Pol. St.).  

To replace Georgia Kosmopoulou (Economics) and Lee Willinger (Accounting), 2003-06 term:

Bob Dauffenbach (Professor of Management Information Systems, B.A. Wichita State, M.A., Ph.D. Illinois, at OU since 1990)

Pat Weaver-Meyers (Professor of University Libraries, B.S., M.L.S., Ph.D. Oklahoma, at OU since 1981)

To replace David Carnevale (Human Relations), 2001-04 term:

G. Lee Willinger (Stambaugh Professor of Accounting, B.B.A. Ohio, M.B.A. Oregon, D.B.A. Florida, at OU since 1990)


EXECUTIVE COMMITTEE, 2003-04 term, 3 vacancies

To replace Sally Beach (Instructional Leadership & Academic Curriculum), Steve Gensler (Law), Karen Rupp-Serrano (University Libraries). 

Jim Davis (Professor of Journalism & Mass Communication, B.A. Maryland, M.A. Johns Hopkins, Ph.D. Southern Mississippi, at OU since 1991)

Roy Knapp (Mewbourne Professor of Petroleum & Geological Engineering, B.S., M.S., D.E. Kansas, at OU since 1979)

Avi Scherman (Professor of Educational Psychology, B.A. Hebrew, M.A., Ph.D. Michigan State, at OU since 1974)





Prof. Karen Rupp-Serrano (Associate Professor of University Libraries) was elected Secretary, and Prof. Valerie Watts (Associate Professor of Music) was elected Chair-Elect of the Senate for 2003-04.





The revisions in the Academic Misconduct Code proposed by Assistant Provost Greg Heiser were discussed last month (see 4/03 Senate Journal and  As requested at the April meeting, comments were solicited by e-mail from the general faculty.  Those comments were distributed to the Senators prior to this meeting.  Prof. Cline noted that the comments were somewhat divided into those who did not want to change the system and those who did.  The Senate Executive Committee suggested that section 2.3.1(A) be changed from:

"An instructor may not elect to use the admonition option for an incident of misconduct on a master's thesis, doctoral dissertation, graduate comprehensive examination, comprehensive final examination, or term paper, but instead must follow the disciplinary procedure set forth in sec. 2.4;"


"The admonition option is intended for assignments and examinations that do not involve a semester-long activity and where the impact on the grade is not substantial and the incident in question is not of an egregious nature.  The instructor may not use the admonition option for an incident of misconduct on a final examination, a term paper or project, an examination that determines the status of graduate students (e. g., qualifying, candidacy, general, comprehensive and certification examinations and defenses of theses and dissertations), a master's thesis, or a doctoral dissertation;"


Prof. Knapp asked what the Executive Committee hoped to accomplish with the change.  Prof. Cline listed a few of the reasons for the admonition option.  Some academic misconduct might simply be ignorance on the part of the student.  An admonition would give a student one chance without going through the full process.  The admonition, which is unofficial practice currently, would expedite cases that are relatively minor.  Prof. Knapp said he was concerned about the phrase, “and where the impact of the grade is not substantial.”  He explained that an exam in his course worth 20-25% was substantial, so he would be foreclosed from using an admonition.  Provost Mergler said she believed the Student Association's position was that an admonition would work except in cases where it would yield an F in the course.  She thought the students were uncomfortable about yielding that much authority to the faculty without the oversight of a full hearing.  The proposed process is used in the majority of the Big 10/Big 12 schools.  Prof. Cline pointed out that faculty members were not obligated to give an admonition.  Prof. McInerney, who wrote the proposed change in section 2.3.1(A), said he had tried to come up with language that captured all the comments, and he was open to different wording.  Prof. Knapp said he did not want to see faculty put in a corner.  He moved to delete the phrase, “and where the impact of the grade is not substantial.”  The Faculty Senate approved the amendment on a voice vote.  The section would then read:

"The admonition option is intended for assignments and examinations that do not involve a semester-long activity and the incident in question is not of an egregious nature.  The instructor …"


Prof. Devenport asked how repeat offenders would be identified.  Prof. Cline replied that the admonition would still be reported, and a second offense would automatically go to the formal procedure.  Provost Mergler said the admonition would be reported either to the provost office or judicial coordinator office.  A web form would probably be set up to make it easier.  Prof. Fincke asked whether faculty could check on previous offenses before giving an admonition.  Provost Mergler said faculty could check a student's status with the provost office.


Prof. Wieder cautioned that the new procedure would require some training of the faculty, more than simply an announcement.  Provost Mergler said she would hold chair/director and committee A workshops on the process.  She reminded the group that faculty did not have to use the admonition.  Prof. Fincke noted that students were excluded from honor societies if they had academic misconduct records.  She asked whether that would also apply to admonitions.  Provost Mergler said an admonition was not academic misconduct.  Prof. Cline reiterated that it would be up to individual faculty to decide what was an admonitory transgression.  The Faculty Senate approved the proposal as amended (attached) on a voice vote.





An interim policy on e-mail use (see attachment below) was proposed by the Information Technology Council, in collaboration with the Information Technology office and Legal Counsel.  The proposed policy was sent by e-mail to the senators on April 29.


Prof. Scherman said the policy protected the university but did not address the problem of unwanted e-mail that faculty receive.  He noted that commercial providers were able to provide tools to prevent spam.  Provost Mergler said the problem had been debated at great length.  Because of the nature of controls, quite a few people would be unhappy with the level of filtering if done by the university.  In the interest of openness, the administration chose not to control e-mail at the university level.  However, individuals could install software that would filter e-mail according to particular circumstances.  For faculty who receive international e-mail related to research business, the university might filter too much.  Prof. Scherman said the people in the computer center told him they could not help him.  Provost Mergler suggested that he contact her office.  Prof. Cline pointed out that filters sometimes select e-mail that is not spam.  


Referring to the "Enforcement" section, Prof. Kauffman asked who would determine that an e-mail account was being used in a way that did not comply with university policy.  He said he thought some due process should be in place before a decision was made to disable an account.  Prof. Cline said the appropriate Vice President would determine the resolution.  Prof. Kauffman responded that that would happen after the account was disabled.  Prof. Cline said he thought the rationale was that the administration had to move quickly if a computer had been taken over.  Also, some situations happen over the weekend.  Prof. Kauffman said when something like that happened to him, they contacted him first.  Individuals who collect significant amounts of data through e-mail could lose important information.  Prof. Striz said he thought the idea was to protect computer systems before something went wrong.  An account might not have to be disabled unless there was danger to the system.  If there was no danger, the individual should be contacted first and given a chance to respond.  Prof. Scherman moved to add in the "Enforcement" section, “Before an e-mail account is shut down, every attempt will be made to contact the person responsible for the account.”  Following friendly suggestions from the floor, the sentence was changed to, “Before an e-mail account is disabled, reasonable attempts will be made to contact the person responsible for the account.”  The Faculty Senate approved the amendment on a voice vote.


Prof. Abraham said he assumed that an e-mail sent to 2000 general chemistry students under his supervision would not be considered mass e-mail.  Provost Mergler said he was correct.  Prof. Milton said he was organizing a conference and was told that he could send e-mail as long as it was to a reasonable list of people.  Prof. Deborah Trytten, Chair of the Information Technology Council, said mass mailing is to groups of people defined on the Information Technology mass e-mail list site, which is maintained by the university.  E-mail about a conference or to chemistry students would not constitute mass e-mail.  The Faculty Senate approved the interim policy as amended (attached) on a voice vote.  The sentence added by the Senate under "Enforcement" is underlined.





The Faculty Senate approved the following resolution of appreciation to Prof. Ed Cline, outgoing Senate Chair:

Whereas Ed developed a close and effective working relationship with the university administration during the 2002-03 academic year,

Whereas Ed’s efforts resulted in the initiation of a faculty development fund to assist faculty with their research and creative activities,

Whereas Ed has guided the university through the implementation of a number of important policies including compliance, acceptable computer and Internet use, and nepotism,

Whereas Ed has taken the lead to reconcile the faculty and regents handbooks,

Whereas Ed has strengthened faculty governance on campus and has been responsive to the concerns and problems of faculty across campus,

Whereas Ed has established working relationships with our sister institutions at the Health Science Center and the Tulsa Campus,

Whereas Ed set the boundary conditions for our budgetary crisis and used polar coordinates to prevent faculty furloughs,

Whereas Ed’s conic approach guided the university through the implementation of a new health plan without the formation of multiple hyperbola,

Whereas the movement of Ed’s agenda from Euclidean space to N-dimensional space only tangentially left him at a loss for words,

Be it resolved that the Faculty Senate expresses its sincere appreciation to Ed Cline for providing outstanding leadership and service to the university faculty for the academic year 2002-2003.


Prof. McInerney presented a certificate of appreciation and an engraved clock to Prof. Cline.  He then assumed the office 2003-04 Senate Chair.  Prof. McInerney thanked Prof. Cline for his year of service as Chair.  He said the university had gone through tough times, and the outlook was probably not exceptionally bright, but we still had progress being made.  Faculty research, productivity, and teaching are still progressing and increasing.  Our student body is getting better, and the facilities are getting better.  We need to be committed to keep that motion going strong.  He will work closely with the administration to get the best faculty compensation package, including health and other benefits, that we can in the next year.  He will try to increase the faculty development fund that was started by Prof. Cline so it will benefit more faculty.  The funds should be available in the fall semester.  He asked the faculty to send comments or suggestions to him.  He will try to do the best job that he can in the upcoming year.





The meeting adjourned at 4:30 p.m.  The next regular session of the Faculty Senate will be held at 3:30 p.m. on Monday, September 8, 2003, in Jacobson Faculty Hall 102.


Sonya Fallgatter, Administrative Coordinator


Valerie Watts, Secretary